Remote job as Virtual Administrative Assistant: Virtual Administrative Assistant (Entry Level) – Voli
Location: Remote (Nigeria)
Salary: $15/hour
Are you a highly organized and detail-oriented individual looking for a remote opportunity to build your career in administration? Do you excel at managing tasks, organizing information, and providing top-notch support to a team? If so, we would love to have you join our team at Voli as a Virtual Administrative Assistant. This is an entry-level role, perfect for someone eager to start their journey in the administrative field while working from the comfort of their own home.
About Us
Voli is a forward-thinking company focused on delivering exceptional services to our clients, leveraging technology to ensure productivity and efficiency in the digital workspace. We are a remote-first company, and our team is distributed globally, working across various time zones and projects. Our mission is to empower businesses and professionals by providing seamless virtual assistance and support. If you’re someone who is tech-savvy, self-motivated, and ready to grow, this is the perfect place to start your administrative career.
Job Description
As a Virtual Administrative Assistant, you will be responsible for providing critical administrative support to our team members, helping them manage daily tasks and stay organized. You’ll play a key role in keeping everything running smoothly behind the scenes, making sure that appointments are scheduled, files are managed, and communications are streamlined. This is a remote role, so you will be working from home, with a high degree of autonomy.
Key Responsibilities
File and Document Management
• Organize and manage electronic files, ensuring all documents are accurately labeled and stored for easy retrieval.
• Maintain and update company databases and digital records, ensuring information is current and correctly formatted.
• Assist with archiving old documents and keeping the digital filing system organized for team-wide access.
Communication Management
• Answer and route phone calls, emails, and other correspondence to the appropriate team members or departments.
• Draft, proofread, and send professional emails and memos on behalf of the team.
• Serve as the first point of contact for internal and external communications, ensuring queries are addressed promptly.
Calendar and Scheduling
• Manage multiple calendars and schedules for team members, coordinating appointments, meetings, and events.
• Schedule conference calls, Zoom meetings, and webinars, ensuring all logistics are in place (including setting up meeting rooms, sending invites, and confirming attendee availability).
• Provide reminders and updates about upcoming meetings or deadlines, ensuring the team stays on track.
Data Entry & Record-Keeping
• Accurately input data into spreadsheets, databases, or company software, ensuring information is kept updated and error-free.
• Assist in managing and maintaining contact lists, client information, and other important records.
• Regularly update internal documentation and reports, ensuring accuracy and compliance with company standards.
Research & Reporting
• Conduct research on various topics as requested by team members, compiling your findings into clear, concise reports.
• Provide insights and recommendations based on your research to assist the team with decision-making.
• Stay informed of trends, best practices, and tools that can improve administrative processes.
General Administrative Support
• Perform other general administrative duties, including assisting with travel arrangements, preparing meeting agendas, and maintaining inventory of office supplies (for remote teams).
• Assist in creating presentations, reports, and other materials using Microsoft Office Suite or other software.
• Handle ad hoc tasks as requested by the team, contributing to a smooth and efficient workflow.
Qualifications
Education
• High school diploma or equivalent is required; an Associate’s or Bachelor’s degree in a related field is preferred but not necessary.
Skills & Experience
• Strong written and verbal communication skills, with the ability to interact professionally with team members and clients.
• Excellent organizational and time-management skills, with a keen attention to detail.
• Ability to prioritize and manage multiple tasks simultaneously in a fast-paced, remote environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software tools as needed.
• Self-starter who can work independently with minimal supervision and is proactive in solving problems.
• Previous experience in an administrative role is a plus but not required—enthusiasm and willingness to learn are key.
What We Offer
Competitive Pay
• Earn $15/hour while gaining valuable experience and honing your administrative skills. This role provides a great entry point into the administrative field with room for growth.
Flexible Remote Work
• Enjoy the benefits of working remotely from the comfort of your home. Manage your time effectively while maintaining a healthy work-life balance.
Growth Opportunities
• We believe in investing in our team’s development. As a fast-growing company, we offer opportunities for career advancement as well as continuous learning and development.
Collaborative Team Environment
• Be part of a supportive, remote team that values collaboration, communication, and innovation. We work together to achieve common goals while respecting individual contributions.
How to Apply
If you are detail-oriented, proactive, and excited about working in a remote environment, we encourage you to apply! Join us at Voli and be part of a fast-growing, tech-driven company that values its team members and offers opportunities for growth.
To apply, click the link below to complete our application form and submit your CV and Cover Letter.
Apply Here
We look forward to hearing from you and welcoming a motivated Virtual Administrative Assistant to our team!
Application Deadline: Open until filled.
